General Services & Admin Support
Trieste, Via degli Alti Forni snc.
HHLA PLT Italy S.r.l.
Purpose of the job
The General Services & Admin Support manages a multitude of tasks related to general services and team assistance. The person will perform clerical services, logistical support, and other related duties in accordance with day-to-day requirements.
Summary of responsibilities:
- Performing basic and general clerical tasks (reception, email and post correspondence, phone calls, record keeping).
- Managing relationships with the cleaning company (e.g., organising ordinary and extraordinary interventions).
- Ordering and organising welcome kits and gadgets for new hires and events.
- Ensuring meeting rooms are ready for use and fully equipped.
- Ensuring the functioning of vending machines and dealing with the vendors.
- Storing and distributing stationery and stocks of office.
- May act as courier in the pickup and delivery of documents, materials, equipment, supplies.
- Support expats with their relocation requirements (housing, documentation, etc.).
- Arrange travels (hotel bookings, flights) as requested.
- Assisting in the organisation of different company events.
- Support in translations from English to Italian and vice versa.
Supervisory Responsibilities
• N/A
Geographic Scope & Travel Requirements
• Occasional travel (<10%)
Key Performance Measures
• N/A
Education & Experience
- High School Diploma or equivalent
- 1/2 years job-related experience (esp. as an administrative assistant or clerk)
Technical Skills & Knowledge Required (specific skills and knowledge required for the position)
- Experience in clerical tasks.
- Good knowledge of PC tools.
Behavioral Competences Required (e.g., organizational skills, ability to lead a team, etc.)
- Ability to make independent decisions and judgements on routine procedural issues.
- Ability to maintain and control equipment, materials, and supplies.
- A support-oriented personality with strong interpersonal and communication skills.
- Ability to work effectively both in a team environment and independently.
- Problem solver attitude.
- Adaptability in changing environments.
Language Requirements
- A high level of spoken and written English is a must.
Other Requirements
- Driving license (B).
We encourage applications from candidates belonging to protected categories under Law 68/99, including individuals with disabilities and other underrepresented groups.
As an international logistics company with its roots in Hamburg, HHLA stands for cosmopolitanism and tolerance. We are convinced of the advantages of different perspectives, experiences and competences. Our aim is to create a working environment in which humanity, mutual respect and appreciation are the basis for the actions of all employees.
If you would like to shape the future of HHLA PLT & Logistica Giuliana together with us, we look forward to receiving your detailed application - preferably online via our application form.
Candidates’ data will be treated in accordance with General Data Protection Regulation 679/2016 (GDPR)